As a small business, the idea of bidding on contracts might feel intimidating—especially if you’ve never submitted a bid before. You might be thinking: “I don’t even have a bid library yet. How am I supposed to start?”
Here’s the good news: Virtual Bid Team and BidVault Basic are designed to make the bidding process simple and accessible, even if you’re brand new to it. These tools will give you the head start you need to compete for contracts, while setting up the foundation for long-term success.
Let’s walk through how Virtual Bid Team can benefit your small business from day one—whether you’ve never bid before or are just starting to think about it.
The Problem: How Do You Start Bidding Without a Bid Library?
For most small businesses, the idea of a bid library seems out of reach. You might not have any previous bids to draw from, and you’re probably not sitting on a treasure trove of pre-written responses.
This is where many businesses hit a wall—they don’t have the content they need to respond to bids, and starting from scratch every time just doesn’t seem feasible. Plus, managing a bid library can feel like an impossible task for a small team.
So, how do you begin to build a strong bid library from nothing? And how can you make sure that you’re ready to respond when the right opportunity comes along?
The Solution: BidVault Basic and Virtual Bid Team—The Tools You Need to Start Bidding Today
Even if you’ve never written a bid before, BidVault Basic and Virtual Bid Team give you everything you need to get started—and to build a bid library quickly and easily as you go.
Here’s how it works:
- KnowledgeVault: Instant Access to a Library of Expert Content
With KnowledgeVault, you don’t have to worry about not having past bids to draw from. This tool, included with Virtual Bid Team, gives you access to over 200,000 words of expert-written bid content in critical areas like Social Value, Information Governance, and Risk Management. This means you have high-quality, pre-written material at your fingertips, ready to be tailored to any bid you’re working on. Even if you’ve never bidded before, you can confidently submit your first proposal with the right structure and content from the start.
- AI-Powered Library Building: Use Your Existing Documents
Don’t have past bids? No problem. Virtual Bid Team helps you turn your existing sales and marketing collateral, case studies, project summaries, and even presentations into the bones of a bid library. Simply drag and dropthese documents into the system, and the AI will segment, index, and organise your content, building out your library without the need to write everything from scratch.
- Your Bid Library Grows with Every Submission
One of the greatest advantages of Virtual Bid Team is that your bid library will grow and improve with every bid you submit. As soon as you’ve completed one or two bids, they’ll be automatically added to your library, giving you more content to pull from in the future. This means you’re building a strong, well-organised foundation from day one, so the more you bid, the easier and faster the process becomes.
The Long-Term Benefits: A Smarter, Faster Way to Bid
Starting out with Virtual Bid Team doesn’t just help you submit your first bid—it helps you set up your business for long-term success. Here’s what you can expect as a small business:
- Time Savings: Once you have Virtual Bid Team up and running, you’ll be able to create high-quality, tailored bids much faster. Instead of writing from scratch each time, you’ll have an organised, searchable library of content that you can draw from in seconds—with relevant content ranked by the AI to ensure you’re always using the best material.
- Affordable Expert Support: Need help with a tricky bid or looking for a more professional polish? As a Virtual Bid Team customer, you get 20% off our bid consultancy services at Bidding Ltd. This means you can access our team of experts to help review or write bids when you need it, without paying for a full-time bid consultant.
- No More Manual Library Maintenance: One of the biggest headaches for businesses is maintaining a bid library. With Virtual Bid Team, this isn’t a concern. The platform’s AI takes care of the organising and updating, so your library is always current and ready to use—without needing someone to manage it manually.
- Training for Your Team: TrainingVault, included with BidVault Basic, offers comprehensive training that will help your team understand everything about the bidding process. This isn’t just for bid writers—it’s designed to train anyone, from your sales team to your marketing staff, on how to effectively contribute to the bid process. You’ll learn the essentials, like bid/no-bid decisions, how to structure a winning bid, and how to review bids for quality.
Conclusion: Start Bidding Today, Build for the Future
As a small business, bidding for contracts might seem overwhelming at first—but with the right tools, you can get started quickly and build a strong foundation for the future. Virtual Bid Team gives you everything you need to organise your existing content, access expert-written material, and build a bid library from day one.
Whether you’ve written bids before or not, Virtual Bid Team makes the process easy, fast, and affordable. And as you grow, your library grows with you—saving you time and helping you win more business.
Ready to start bidding? Sign up for Virtual Bid Team today and get the tools you need to win your first contract and build the foundation for long-term success.