Virtual Bid Team – Small Business

Bid Writing, but not how you think…

As a startup or small business, the bidding process can feel daunting.

You are unlikely to have a dedicated bid team, and building your first bid library from scratch takes time, effort, and expertise that you simply may not have yet.

You know you need to respond quickly to new opportunities, but without an organised system in place, you risk wasting valuable time or missing out on key contracts altogether.

 

The Problem: Limited Resources and No Existing Bid Library

Many small businesses face the same challenge: they have no centralised bid library to draw from, which means they’re often starting from scratch every time they respond to a bid. This is time-consuming, inefficient, and puts a huge strain on limited resources. Without bid-specific expertise, the process of crafting responses can feel overwhelming and disorganised.

 

How Virtual Bid Team Helps

Virtual Bid Team is the perfect solution for small businesses looking to start bidding without significant expense, but built on a base of high quality content. 

At Bidding Ltd, we completed a survey of over 100 organisations that had worked with us over the years.

72%
of them said that they 'could make better use' of their existing bid, sales and marketing material in future bids.
85%
of them said that cutting their drafting times would have a 'significant impact' on their business.
56%
of them said that they had 'a level of experience' of using AI in their bid writing process.
92%
of those said that they had 'some reservations' about the outputs that AI provided.

Virtual Bid Team will help every single one of these organisations to…

The challenge in reusing your existing content is two fold;

  1. Building a library in the first place – it takes expertise and it takes time.
  2. Managing that content on an ongoing basis

Virtual Bid Team automatically organises, indexes, and ranks your bid library, so your best content is always at your fingertips. Simply drag and drop your documents into the system, and you’ll be on the road to building a brilliant, automatically managed bid library.

For many businesses, keeping a bid library up to date is a constant struggle. With VBT, maintenance is effortless—just add new content, and the system segments and ranks it alongside your existing library, so it’s always fresh and ready to use.

 

Our AI-powered search delivers precise, contextually relevant content—not just keyword matches. You’ll find what you’re looking for faster, from your library or from KnowledgeVault, our pre-loaded expert content library. Pre-populating first drafts takes minutes, rather than days.

Built right into Virtual Bid Team is our continually updated KnowledgeVault. Pre-loaded with over 200,000 words of expertly crafted content—written by our team of bid professionals—it’s a resource that gives you the foundation you need to tackle key areas like Social Value, Information Governance, and more. Plus, the KnowledgeVault is updated daily, so your team always has access to the most relevant, compliant content.

 

Start here, evolve when ready: For many businesses, Virtual Bid Team will be the only step needed to transform their bid process. It’s designed to help you streamline your workflow, eliminate inefficiencies, and empower your team to respond faster, with better content. But for those looking to take things further, VBT lays the foundation for future AI integration. Once your library is up to date, you’ll be in a prime position to layer in Generative AI tools to add even more efficiency.

Proof of our success

10000
Bids written and counting.
86%
Overall win rate underpinning our content.
52
Weeks a year. We update the KnowledgeVault library constantly.
200000
Words worth of Bid Director level content, available to everyone.

Ready to get started?

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"We've written plenty of bids before, but every time we were relying on my time to put the initial drafts together - because only I knew where the right information was. With Virtual Bid Team, I've now been able to delegate the drafting to a more junior member of the team. The way it links new questions to existing content is unbelievable."