As a startup or small business, the bidding process can feel daunting.
You are unlikely to have a dedicated bid team, and building your first bid library from scratch takes time, effort, and expertise that you simply may not have yet.
You know you need to respond quickly to new opportunities, but without an organised system in place, you risk wasting valuable time or missing out on key contracts altogether.
The Problem: Limited Resources and No Existing Bid Library
Many small businesses face the same challenge: they have no centralised bid library to draw from, which means they’re often starting from scratch every time they respond to a bid. This is time-consuming, inefficient, and puts a huge strain on limited resources. Without bid-specific expertise, the process of crafting responses can feel overwhelming and disorganised.
How Virtual Bid Team Helps
Virtual Bid Team is the perfect solution for small businesses looking to start bidding without significant expense, but built on a base of high quality content.
The challenge in reusing your existing content is two fold;
Virtual Bid Team automatically organises, indexes, and ranks your bid library, so your best content is always at your fingertips. Simply drag and drop your documents into the system, and you’ll be on the road to building a brilliant, automatically managed bid library.
For many businesses, keeping a bid library up to date is a constant struggle. With VBT, maintenance is effortless—just add new content, and the system segments and ranks it alongside your existing library, so it’s always fresh and ready to use.
Our AI-powered search delivers precise, contextually relevant content—not just keyword matches. You’ll find what you’re looking for faster, from your library or from KnowledgeVault, our pre-loaded expert content library. Pre-populating first drafts takes minutes, rather than days.
Built right into Virtual Bid Team is our continually updated KnowledgeVault. Pre-loaded with over 200,000 words of expertly crafted content—written by our team of bid professionals—it’s a resource that gives you the foundation you need to tackle key areas like Social Value, Information Governance, and more. Plus, the KnowledgeVault is updated daily, so your team always has access to the most relevant, compliant content.
Start here, evolve when ready: For many businesses, Virtual Bid Team will be the only step needed to transform their bid process. It’s designed to help you streamline your workflow, eliminate inefficiencies, and empower your team to respond faster, with better content. But for those looking to take things further, VBT lays the foundation for future AI integration. Once your library is up to date, you’ll be in a prime position to layer in Generative AI tools to add even more efficiency.
BidVault © 2024