24 October 2024

Why Most Businesses Aren’t Ready for AI Bid Writing (But That’s Okay)

More and more businesses are asking the same question: “Should we implement AI bid writing software to write bids more quickly?” While the idea sounds great in theory, trust us when we say this: AI won’t help you write good bids more quickly if your content is a mess.

Without a properly managed, organised content library, even the best AI tools will struggle to deliver high-quality responses. The real issue for most businesses isn’t the writing itself—it’s the state of their content.

The Problem: Disorganised Content and Poorly Maintained Libraries

Before you think about AI, take a look at your current bid content. Chances are, it’s scattered across various folders, outdated, and difficult to search. Most bid libraries weren’t built with speed or usability in mind. They’re often incomplete, not updated regularly, and limited to basic keyword searches that don’t help your team find the specific content they need.

That’s why simply adding AI won’t fix things—because AI relies on the quality of your content. If your library is disorganised, outdated, or hard to search, the AI will just pull in irrelevant or low-quality content. This means your team will still spend hours reviewing and editing AI-generated responses, which negates the whole point of using AI in the first place.

So, what’s the first step if you want to increase your bid writing speed without the headache of manually building and maintaining a content library? That’s where Virtual Bid Team comes in.

The Solution: Get Your Content in Order First with BidVault Basic and Virtual Bid Team

Rather than diving headfirst into AI, the best thing your business can do is get your content organised first. Virtual Bid Team and BidVault Basic help you achieve this, setting the foundation for writing better bids, faster.


If you want to rapidly increase your bid writing speed, start by getting your content in order—then, if you’re ready, AI can come in to enhance that process. But without an organised, up-to-date library, AI will only add more headaches.

Ready to make your content work for you? Join the Virtual Bid Team waiting list today and see how it can transform your bid process.