Here’s a common scenario we see over and over: a business realises that their bid library isn’t working, so they turn to AI, thinking it will help them write bids more quickly. The problem? AI won’t speed up your bid writing if your content library is disorganised or outdated.
For most businesses, the real issue isn’t the writing—it’s the content management. Most bid libraries are built in spare time and rarely maintained, which means they’re incomplete, poorly organised, and difficult to search.
If your bid library feels more like a roadblock than a resource, it’s time to fix it—and that’s exactly what Virtual Bid Team is designed to do.
The Problem: Traditional Bid Libraries Are Holding You Back
Traditional bid libraries have plenty of common issues:
- No clear ownership: Nobody’s responsible for keeping the library up to date, so content quickly becomes stale and irrelevant.
- Hard to navigate: Most libraries aren’t built for easy searching, often relying on basic keywords that don’t bring up the right responses for specific bid questions.
- Not built for speed: Searching through a disorganised bid library takes time—so much time that your team ends up wasting hours just finding content before they can even begin writing.
Adding AI to this situation won’t solve these problems—it’ll only make them worse if the underlying content isn’t managed properly.
The Solution: Virtual Bid Team and BidVault Basic
Virtual Bid Team isn’t just another bid library—it’s a solution designed to eliminate the need for manual library maintenance and make the process of finding relevant content almost instantaneous. Here’s how it works:
- Drag-and-drop simplicity: With VBT, your team can easily drag and drop content into the system. The AI handles the rest, automatically segmenting, indexing, and ranking your content so it’s always up to date and ready to use. No more sifting through folders or using basic keyword searches. With VBT, finding the most relevant responses for each bid is faster than ever.
- KnowledgeVault: To make sure your library is always fresh, KnowledgeVault, part of BidVault Basic, provides a continually updated library of 200,000+ words of expert content on key topics like Social Value, Risk Management, and Information Governance. This content is integrated directly into your library and updated daily, ensuring your bids are always relevant and compliant with the latest standards.
- TrainingVault: Having the right content is one thing, but knowing how to use it effectively is another. TrainingVault, also part of BidVault Basic, gives your team the training they need to master bid writing, bid/no-bid decisions, and quality reviews. With everyone on the same page, your team can confidently use your content library to its full potential.
By using Virtual Bid Team and BidVault Basic, you’re not just getting a bid library—you’re getting a system that automatically maintains itself and ensures your team can write faster, better bids. You don’t need to rely on AI to speed up the process when VBT already takes you from disorganised content to first drafts in a fraction of the time.
Ready to fix your bid library? Sign up for Virtual Bid Team today and experience the difference.